Maintaining organization and efficiency is vital for success in the fast-paced janitorial service industry. However, attempting to keep track of employee schedules, various job sites, timesheets, potential overtime, and approving time off requests can be a bit overwhelming to say the least.
In addition to this, management of janitorial companies often face the issue of ensuring enough staff is covering the specific job sites and communicating effectively to employees who may speak different languages. To resolve this all too common issue, Telephone Timesheets proposes the ultimate solution; automated daily operations resulting in a robust janitorial management software.
The Drowning Effect of Paperwork
One of the biggest issues companies run into (whether they’re just starting out or are large enterprises) is the possibility of human error. In fact, nearly half of American workers (49%) will seek new employment after just two payroll mistakes. So… Why risk it?
Paperwork has officially died out and become a thing of the past, and it’s something we should all embrace. Implementing a scheduling software for your cleaning business or just having a generalized janitorial management system in place can save you thousands of dollars while simultaneously organizing your business.
In essence, embracing these advancements is not merely a matter of convenience; it’s a strategic imperative for businesses looking to thrive in an increasingly competitive landscape. By breaking free from the constraints of traditional paperwork and embracing the digital revolution, companies can position themselves as agile, efficient, and resilient entities poised for long-term success.
Deciding on a Janitorial Management Software
When it comes to deciding what the best cleaning company software is for you and your business, there are a few things to keep in mind. How you want to manage your employees, the cost versus benefits, accessibility, task management, etc. Luckily, Telephone Timesheets provides you with an ROI that is worth it right from the start, rather than a “in the long run” approach.
- Automated Reports, Payroll, and Notifications: Reports that tell you who might get accidental overtime, scheduled versus actual time worked, expected payroll, shift summaries, and so much more add value to your business. Get notifications about who is late to their shift, left early/late, or never arrived at the job site.
- Job and Shift Management: A successful company starts with a comprehensive overview of different job sites and which employees are scheduled at those sites. Understanding the coverage your employees provide not only gives you the best return on investment but also helps retain clientele.
- Efficient Time Tracking: Automating time tracking and payroll processes saves significant time for both employees and HR personnel. Instead of spending hours manually inputting time data and calculating payroll, these tasks are streamlined and expedited with automatic systems. This allows employees to focus on more productive tasks and reduces administrative burden on HR staff.
- Improved Communication: A communicative business is a thriving business. Having constant and effective communication with employees should be a top priority. Try incorporating a software that allows you to communicate with employees about schedules, shifts, job sites, overtime, incident reports and more. Even more so, having a janitorial management software that logs, transcribes, and creates reports from this communication will provide you with valuable insights.
Additional Benefits of Going Paperless
Janitorial scheduling and timekeeping offers more than paperless work. For example, clients of your company can have a more centralized information center with reports, data, and overall proof of value to continue using your company. Receive real time feedback and understand how your workers can be more productive in general.
Additionally, having all of your employee information such as schedules, payroll information, certification dates, and expired licenses allows you to have the most accurate information in a secure location that won’t be lost or ruined.
A Janitorial management software is essential in today’s competitive environment. Implementing a scheduling software for your cleaning business and eliminating paperwork can lead to enhanced communication, increased efficiency, and accessible data for better decision-making. Transitioning to a digital future can enable your janitorial business to run more effectively, precisely, and environmentally friendly, positioning you for sustained success in the long run.
